'STADS' is Aalborg University's student administrative system.
As a student, you have access to STADS self-service where you can find your exam results, register and deregister for courses and exams, and print your transcript or confirmation of enrolment.
On this website, you find will all the information you need about STADS self-service.
Login via the link in the right-hand side.
Course registration happens at the same time for all students:
A receipt will be sent to your AAU email confirming the reception of your registration.
When you register for courses, you are automatically also registered for exams.
All first-year exams are mandatory for first-year students (1st/2nd semester of a Bachelor programme). You will be registered for these courses/exams automatically.
Students admitted through Continuing Education (EVU) are automatically registered for courses/exams.
Generally speaking, you cannot cancel or deregister after the semester has started.
If you know that you are unable to participate in a given exam, it is important that you inform your study programme due to planning issues. Please note, however, that this will still count as an exam attempt.
The only exeption to the rule i deregistering fpr third exam attempts. Here, existing rules apply if you contact your study secretary.
In STADS self-service, you can view your exam results.
You will receive an email once a new result has been registered in STADS self-service. In addition, statistics on all results for a given exam are available.
In Denmark, courses and exams are measured in ECTS (The European Credit Transfer System). One semester is 30 ECTS, one full year is 60. The system aims at improving the academic acknowledgement of studying abroad as well as improving the acknowledgement of foreign transcripts.
If you have questions concerning your study data, or if you encounter any errors, you are welcome to contact your study secretary.
Use STADS self-service to create PDFs of academic documents.
A confirmation of enrollment shows your status of enrollment (e.g. 'active'), and functions as a supplement to your AAUcard.
The confirmation of enrollment is valid either for the spring semester (starting 1 February) or the autumn semester (starting 1 September).
Your academic transcript outlines the course of your education at Aalborg University. In STADS self-service, you can view and print out the exam results you have obtained during your enrollment at AAU.
An academic transcript is divided into two parts:
The first part describes the "parts" that your programme consists of, and the second part outlines your exam results, including any credit transfers.
In STADS self-service, you can choose different types of transcripts:
If you need to have the transcript verified, e.g. in relation to an employer, please contact your study secretary.
In STADS self-service, choose the option "Administration" and "Person- and address information". Here, you can view the address, email and phone number affiliated with you in STADS.
Your address is retrieved directly from the Danish National Registration Office. Thus, your address can only be altered if you change your address via the National Registration Office.
You can enter or change your mobile number, private number and work number in “Person- and address information”.
If you have questions or encounter errors in the data regarding your studies, or if you have questions regarding registration and deregistration for courses and exams, please contact your study secretary.
Use STADS self-service to request leave of absence or withdrawal from the university.
In STADS self-service, choose the option "Administration" to access information about leave of absence and withdrawal. You will be asked to provide a reason for your request.
Your access to Stads Self-service will be terminated 90 days after you have completed or discontinued your studies.
If you are in need of a transcript or other documents relating data regarding your studies, but cannot login to Stads Self-service, please contact your former study programme.
After completing your study programme, you will only receive one original copy of your diploma. If you lose your diploma, a second one will not be issued. Instead, you can request a copy of your diploma or an academic transcript.
Send a request for a copy of your diploma to Study Data at studiedata@adm.aau.dk
Please give the following information:
Full name and student number and whether the documentation should be send to your postal address or e-boks (Danish online digital mailbox). If the documentation has to be sent to a third party, you must provide us with documentation of this request.
If you need a certified copy of your diploma for job applications or when applying for admission to a Master programme outside AAU, you have to send a request for a certified copy of your diploma. send the request to Study Data at studiedata@adm.aau.dk
You will automatically receive your diploma within two months after the assessment of the final exam has been published. Please note, however, that July is not included in the calculation of the two months.
According to the Danish Exam Order §31, it is the graduate's responsibility to contact the university at once (contact the study board of your programme), if the diploma is not received within the two months (July not included).
Until you have received your diploma, you can find information about modules and grades in your transcript, which can be downloaded from STADS Self-Service, which you will have access to for 90 days after the publication date of your last grade.
You can share your digital diploma with a potential employer via the sharing option in e-Boks. If you wish to grant access to a company, you need to know the company's CVR-number and possibly the individual employee's RID-number. All Danish companies have CVR-numbers and employess with access to the company's e-Boks have a RID-number.
Please note, when you share your diploma with other people, you do not share all content in your e-Boks.
Remember to state an end date for the company to have access to your diploma.
e-Boks has completed a guide, currently only available in Danish: Sådan giver du andre adgang til din post – e-Boks brugersupport
Contact the study board of your programme to have your digital diploma reissued to your e-Boks.
You only receive one original diploma when you complete your education. If you lose your diploma, the university can procure a copy of your diploma or a transcript. Please contact the administrative team Study Data at studiedata@adm.aau.dk
Please submit a request for a copy of your diploma to Study Data at studiedata@adm.aau.dk. Please include your name and date of birth/study ID in the request. The copy of your diploma is sent to your e-Boks. Please note that the wait may be three weeks.
If you are enroled at Aalborg University without a Danish CPR-no., your digital diploma is sent to your AAUmail. You have access to your AAUmail for 90 days after the publication date of your last grade. Remember to download your diploma to your computer before the access to your AAUmail is terminated.
If you need a verified copy of your diploma in connection with applying for a job or admission to a higher education institution or the like, please submit a request to the administrative team, Study Data, at studiedata@adm.aau.dk. You must attach a consent form.
"Apostille" is an international standard which can be applied to official documents to prove their validity to institutions and operators abroad.
If you need to have your diploma authenticated to be used abroad, you can get an apostille attached to your diploma by sending the paper copy of your diploma to the Ministry of Foreign Affairs. The diploma must be signed (physivcal signature) by the study board of your programme.
You can find a guide at the Ministry of Foreign Affair's website: um.dk/en/travel-and-residence/legalisation-frontpage/legalisation-danish
No, a new diploma is not issued if you change your name.
Only in the case of legal gender reassignment or obvious errors in the diploma, a new diplomae can be issued, if requested.
Your password for STADS self-service is the same as the one you use to access your AAU email.
Or contact AAU IT Support:
Email: support@its.aau.dk
Phone: 9940 2020